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CASE STUDY
Portfolio is the cure for OHSU
Pathology Department's image management pains
OVERVIEWPreparing for an autopsy conference may not be at the top of everyone's weekly to-do list, but residents at OHSU's Pathology Company profileDepartment at the School of Medicine prepare and attend one every Oregon Health & Science University Thursday morning. As a requirement of their Pathology rotation, (OHSU), located in Portland, Oregon, residents must make a weekly presentation on an assigned case. is the state's only health and research Preparing for the presentation includes taking pictures at autopsies. university, and its fourth largest business employer. Each year, OHSU For the past 50 years, Pathology residents and faculty have produced cares for over 188,000 patients, hundreds of 35mm slides each month. Scanning 35mm slides proved supports 3,200 research projects, to be impractical: it was time-consuming and costly, and stored images educates over 3,500 students weren't archived or readily accessible. The department began looking and subsidizes 200 public service for a solution that would provide ef? cient identi? cation and cataloging of programs. new photos and easy access to stored images.
IndustryCHALLENGE Health Care and Education A growing library of on- and off-line images, including thousands of 35mm slides
Filing and sharing of huge libraries of photos Project goals? Implement easy-to-use digital asset Cost of photography and copying reached > $10,000 per year management tool Approximately 1,200 new images produced monthly ? Organize images for easy retrieval
New residents (new end users) rotated into the Pathology ? Streamline process of capturing, Department every 6-8 weeks managing and producing images for presentations Short timelines to create new presentations every week
Previous technology issues led to resistance to seek a new DAM solution Solution Implemented? Portfolio Server and Clients Any new technology had to account for HIPAA
Result? Improved image quality" We needed a solution to ? Quick and easy access of images by ef? ciently access our ever- faculty membersgrowing library of slides ?- Portfolio Server was it." Saved time, materials and money? Streamlined process of producing, Charles Fredman naming, and storing imagesSystems/Applications Analyst,Dept. of Pathology, OHSUCASE STUDY
SOLUTIONCharles Fredman, Systems/Applications Analyst in the Pathology Department, had worked with the existing " With Portfolio, residents and faculty software, but felt Extensis Portfolio Server better ? t take pictures, then catalog them, and their needs for a powerful DAM solution that was easy then ? nd their desired images when to use and deploy. He set up two imaging stations for they need them. They can do this the residents to use, and added two more within three by themselves, quickly and easily, months. Fredman set up a custom database so users saving hours of prep time."could enter speci? c data regarding the items being photographed, including keywords. The entered data Charles Fredman, became metadata stored with each of the photographs Systems/Applications Analyst,in a particular set. Files are renamed by date and Dept. of Pathology, OHSUstation used, a number sequence is assigned, and the images are stored on a central server.
"Residents now quickly access the stored images from Immediate feedback from digital capture results in any of twenty computers available," explains Fredman. better quality photos"By typing in the case number, Portfolio's QuickFind feature takes them straight to the images they need for Faculty now has easy access to images from the ? le their presentation. Producing and ? nding the images server (one faculty member saves between three to they need has become a simple task." four hours a week)
Accessibility to images has improved signi? cantly; With images cataloged and easily retrievable, faculty images can easily be shared as wellmembers also use Portfolio Server to ? nd images of speci? c cases and use them in their lectures. Fredman adds, "Since some lectures change with new advances Using Portfolio Server, Fredman was able to meet the in technique or treatment, our faculty members need to speci? c objectives that the Pathology Department was periodically update or make changes to their existing looking for in implementing a DAM... [download for more]
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